A clear and systematic record of the quality assurance measures taken, at key stages, to ensure the home’s performance characteristics are being achieved. The format is flexible and should align with existing processes, where possible.

The appropriately qualified person (AQP) is responsible for ensuring the record robustly reflects activities on-site. Examples of sources of evidence that may contribute to the record may include:

• Details of the installations and inspections carried out including methods (such as visual, thermographic), times, dates, individuals involved.
• Photographic or recorded evidence of installation.
• Delivery notes.
• Details of any substitutions or variations made.
• Details of any remedial work carried out.

The record can be contributed to by multiple people on-site, as long as the AQP oversees the record to ensure it accurately represents the work carried out.

Examples of how a construction record may be kept, include:

• A written construction journal that multiple site operatives contribute to, potentially organised by a site secretary so the inspector can focus on build quality on-site, instead of filling out forms.
• Using quality management software. Some software allows multiple site operatives to collect evidence and manage processes using a central platform, accessible via tablets or smart phones. They can often record and support: photographs taken on-site backed up by geolocation, site plans, task management, inspection reports and allocating tasks to different users.